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Dear Sir, Reservation of Rooms for Motivational Camp
I am writing on behalf of the English Language Society of SMK Taman Mesra. We
are organizing a two-day-one-night motivational camp and have selected your
hotel as the venue for the camp. the tentative dates for the camp are 3 and 4
May 2013. We would like to know if you will be able to
accommodate us for the period.
Altogether, there will be forty students and four teachers on this trip. We
will need two rooms for the teachers (twin sharing). For the students we would
need fourteen rooms only (twin sharing as well). Please include an extra bed in
each room to accommodate a third person.
We plan to arrive at 2 o'clock in the afternoon of Friday 3 May. We hope you
will be able to serve some light refreshments.
We will begin our program at 4 p.m. We will require the use of a conference room
that can accommodate 40 people. We would like a microphone, projector and
screen, a stage and a rostrum. Since the
students will be working in groups, we would like eight tables arranged in two
rows. We also hope that water can be made available in the room at all times so
that students can have a drink right there and do not have to leave the room too
often.
Regarding meals, we expect to have dinner at 7 p.m., breakfast at 7 a.m., the
next morning and lunch at 11 a.m., just prior to our departure. We hope to be
able to check out by midday on Saturday 4 May.
We would like to know your rates for students, and whether you have a special
rate for group bookings. Also, what are your charges for the use of the
conference room and the equipment? Please let us know if payment can be made by
credit card or cheque.
We look forward to hearing from you soon. Please contact us if you need us to
furnish you with further details.
Thank you.
Yours faithfully, |
